PA/Office Administrator

Overview

Our client is a Multidisciplinary Consulting Engineers company, looking to incorporate an Office Administrator/PA for their London City Centre offices.

Our client provide Civil, Structural, Mechanical & Electrical and Traffic engineering design and consultancy, project management and PSDP services. Company works collaboratively with public and private sector clients, developers, contractors and funding agencies either individually, or as part of a wider integrated design team, to provide the very best in engineering design and project management. Their work as design-build advisers to contractors and developers has provided with great insight into constructability and they are always looking for ways to improve their designs to make them easier to build and maintain.

This is a permanent role.

Job Description

The Job:

As Personal Assistant/Office Administrator, you will be responsible for all front office activities (answering incoming calls, courier pickups, taxi services, visitors, correspondence), and for overseeing all aspects of daily office operations.

You will support Management by co-coordinating schedules and travel, provide administrative support to Management and Director as needed, and assist in other projects as assigned. You will assist with the planning and implementation of meetings and events, including social and company events (i.e. Christmas Party).

Office Administrator will be first point of contact with landlord, local vendors and contractors, as well as managing, ordering and maintaining all office supplies.

You will also be responsible for coordinating and maintaining seating plans, telephone extensions, on-boarding of new hires and ensure working space is ready.

The Fit:

Ideal candidate will enjoy working in a fast-paced environment, dynamic and proactive with a can-do attitude and high attention to detail. You will represent the Company in a friendly and professional manner while adhering to the highest levels of service at all times. Excellent communication and business relationship skills, and customer-service oriented: courteous, professional and helpful.

The Experience:

We’re looking for a professional with 2+ years’ experience in a similar role, with experience working in a team environment, while able to work and make decisions independently.

· Ability to multi-task and prioritise.

· Strong computer skills (PowerPoint, Excel, Outlook, Word).

· Excellent oral and written communication skills.

· Discretion with sensitive materials and experience handling confidential information.

The Salary:

£25-30k per year

Location:

Our client is based in Clerkenwell, London

The Start:

The role starts as soon as candidate goes through the process.

Thank you:

Thank you for your time considering this application. Hope you have already assessed your experience and send through your CV! I am looking forward to talk to you.

 

Grazina Orlovska, Lead Recruiter - Your e-Frontiers consultant for this job

Gražina has 5 years’ experience in the full cycle of recruitment (permanent, temporary and contract) having worked for e-Frontiers for 4 years. She is currently a Lead Recruiter within the e-Frontiers Business department managing the Customer LifeCycle team. Grazina is responsible for account management and overseeing delivery of the team specialising in permanent roles for Sales (Inside Sales, Business Development, Lead Generation, Sales Management), Customer Relationships, Digital Marketing, Finance, HR and Admin. Gražina also works on senior assignments herself including Directors, Senior Sales, Accountancy, and HR professionals.  She has a B.A. in International Economics and a Masters in Human Resource Management from Vilnius University in Lithuania and also holds a CIPD qualification from National College of Ireland. She has also completed Black Belt in Internet Recruitment with Social Talent and can be often seen at relevant industry events (both as an attendee and as a presenter). Gražina is a native of Lithuania and speaks fluent Lithuanian, English, Russian & Polish. She fell in love with Dublin during the St. Patrick's Festival in 2013 and is now well engrained within the Irish culture scene, enjoying the local craic and supporting Dublin's North City Dart's League team.

Specialises in: Finance, Administration, Sales & Marketing, Customer Success, Customer Support, Digital Marketing, IT Sales